Public Application/Registration Form

The Application Form

The application form is hosted on our server so your system URL is never made public. We now have the option to host the application form on your own web site. See set up section below for instructions. The application is posted to our server and we securely submit it to your system using server side post so your URL is never exposed.

The application can submit multiple students at once. The contacts are automatically assigned and a confirmation email is sent to the school and the parent.

Once received, the student is entered into the waiting list where you can change the students to accepted or directly to an active current student.

Set Up

School > Public Registration Page (in the Middle Column)

You can customise the following options for your applications.

1. Enable/Disable the form
2. Set a schedule for when application form is active and when it's disabled
3. Make Mobile number, Address/Postcode/Zip and 2nd contact required or optional

You have 2 hosting options:

1. We host it for you on https://registrations.ibeuk.org/your-handle
2. You can provide the form on your own web site

To host on ibeuk.org fill in your handle and click 'Update our application URL' to instantly activate your new registration page.

To host it yourself. edit the application form page on your web site and add the snippet to include the contents of the URL https://{IBEAMS_URL}/api/application-form

Sample php code to add to your site: PHP

<?= file_get_contents('https://{IBEAMS_URL}/api/application-form'); ?>

The above URL will provide a full standalone page. If you want only the form portion in cases where you're including the URL on your own website with the logo, menu and layout already present, simply append ?form=only to the URL. E.g: PHP

<?= file_get_contents('https://{IBEAMS_URL}/api/application-form/?form=only'); ?>

Create your own

You can also use our API to create your own form from scratch. See Tools > API for URL, get/post variables and instructions.

Application Groups

Applicatin groups are used to organise the waiting list so you know what the student has applied to. This can be courses, departments or even branches.

1. Specifiy NAME
2. Order it in the list e.g. you might want Course Z to be listed at the top then state 1 for the order.
3. You can enable/disable options at will.

Custom Fields

From Settings > Custom Fields you can add custom fields for students and select the include on application form checkbox. You can turn this option on and off as you please. You can also make it optional or required.

Referrer

To know where the application came from, in the URL, simply append ref={ID} in URL replacing {ID} with an alphanumeric word. e.g.

The referrer information will be available in the application data when you view the waiting list.

Header & Footer

Header shows before the form. You can type in full HTML to provide information about the application. Footer will show before the end where the user agrees to the terms.

Application Form Layout Themes

If you use the full standlone form, we have 2 layouts to choose from. You can switch between them at will.