Student Registers

Daily Register VS Monthly Register:

You will see a daily register and you will see monthly register buttons on the Register dashboard.

Monthly Register:

With monthly registers, you can log the total number of absenses and lates. There will be no daily record.

IMPORTANT: The data from monthly registers are used on the end of term/year reports.

There are no daily records. E.g. January 2020:
Student 1: 3 x absent and 1 x late
Student 2: 0 x absent and 0 x late

The system will automatically calculate the number of days present from the class open days factoring holidays. As you can see, there is no way to know on which days a student was absent. This is useful if you have your own register entry system and want to use the final tally to fill this only once per month.

Daily Register

With daily register you can log each and every day.

1. Mark present.
2. Mark absent.
3. Mark late.
4. Add total number of minutes late.
5. Make absent or late authorised or unauthorised.
6. Authorised are considered present on the reports.

Based on the entry, you have additional features to:

• Send SMS for absent students directly from the dashboard
• Mark a student present with one click from the dashboard if the student is absent and comes in late. The minutes are automatically add for late depending.
• View various reports on attendance.

Student showing in wrong class or moved

There's regular confusion that a student is showing in a class after the student has been moved. The following information will help:

• If a student was in the class in that month, the student will show just like they would on a paper register for record purposes.
• If the student moved on the 15 from Class 1 to Class 2 in December, they will show up in both classes for December.
• Up to the 14th the student can be logged by Class 1 teacher only.
• From the 15th onwards the student can be logged by Class 2 teacher only.
• If this is not the case, search the student and under actions click "Class History" and ensure this data is correct.

Do I have to fill both?

Only the monthly is required. If you fill the daily register only then you can use the data from the daily register to auto-fill the monthly registers.

This can be done from the register dashboard and also you can automatically set for this to be done on the main system dashboard from Dashboard Settings.