Adding Fees to the system

There are multiple ways to add fees to the system.

How do the fees work in version 3:

Like any accounting software, payments (fees received) are made against invoices. Invoices are issued for each student and once a payment is received, it would be added towards the invoice. A single invoice can have multiple payments.

What about the receipts?

Each receipt is issued against amounts received and has no connection with the invoice. For example:

Invoice ID #1088 is for £30.00
You receive £20.00 on Monday and then you receive another £10.00 on Friday.
There will be a seperate receipt for both payments
The payments will be assigned to Invoice 1088 which will make the invoice "paid"

How does the system know what the invoice amounts are?

This is set by you on the fees structure. Each year you'll have to specify the fees structure.

Direct Debits

Direct debit are charged according to the invoices on your system. The process on the due date. If a person sets up direct debit while there's 3 invoices overdue (past the due date) then all 3 will be processed together. After that. each invoice will be charged via direct debit on the due date of the invoice.