Ad Hoc Fees Structure

Set the conditions of the invoicing e.g. how many invoices, how often, for how many days, due date and amount then give it a name/title. You can then apply that to any student as often as you need e.g. once a month to generate the invoices for the sessions, classes or however you charge the fees.

How to use this feature

Go to Fees > Fees Structure > Add New Ad Hoc Structure

TITLE:	This is the name of the structure. For example, a session may be extra curricular or individual basis that only applies to those students who select it. It can have names and titles like '3 per week', 'Football club', 'Twice Weekly' or anything that descibes this particular invoicing structure.
How many invoices will be issued?:	How many payments will the student who is issued this structure pay? For example, there's a total of 3 payments, simply put 3.
Each invoice for every:	In the above example, each invoice of the 3 stated invoices will be paid every how often? It can be every # days, # week or even months.
Each invoice amount will be:	This is the amount they pay for each payment (invoice).
Starting from:	When you apply the ad hoc structure for any student, when does it actually start i.e. when is the first invoice and based on this the following invoices will be issued as well. You can choose from the day it's issued i.e. when you apply the structure to the student, it will begin on that day i.e. that's when the first invoice will be and from that date, the remaining invoices will be issued according to the intervals you chose such as after a week then another week etc. Until it reached the "How many invoices will be issued?" Here you can also say from the first Wednesday for example so if you issue the invoices on a Monday, it will start from the first upcoming Wednesday if the sessions they're paying for start from Wednesday. That way you don't have to issue them on the day itself.
The Due Date will be:	As you know, the due date is used to determine when the payment becomes "overdue" and it's also used to initiate direct debits on the Due Date. If the invoices are created for Wednesday like in the above example, you can say due date will be 3rd day from the invoice date so every invoice that's created, the due to date will be on the 3rd day so for Wednesday that would be Friday which is the 3rd day.

Then create structure. You can create many structures.

Final Step - Applying the invoices

1) Go to the student fees page:

Method 1:

Search the student on the main search and click "Fees"

Method 2:

Search the student on the Fees Dashboard and click their name. 2) At the top, click on +Create Ad Hoc Invoices

3) Choose the strucure that you named and that will create the invoices as you specified

After the completion, of this you can issue the same invoices again for the next batch. For example, if you have 3 sessions in a week and a single invoice is generated for this. It will end next week. For the new week you simply do this again. That way you don't need to cover every possible scenarion in the general fees structure.